How-to: Create Event Tickets and Tables

Customize and sell Tickets and Tables* for your ticketed event.

RallyUp offers multiple ways to customize event Tickets. You can sell individual Tickets, Tables* that include multiple Tickets in a single purchase, or both.

Customization Options

Terminology

You can call your Tickets and Tables whatever you like. Examples include:

• Admission
• Registration
• Entry
• Passes
• Seats
• Packages
• Teams
• Groups

The terminology you select will display throughout your Campaign Page, including buttons and menu items:

Multiple Images

Add multiple images to each Ticket or Table option to:

• Enhance their visual appeal
• Show everything included in the purchase, such as merch or VIP extras

How-to: Add Images to Your Fundraiser

Limited Time

Use time limits to:

• Offer early bird Tickets and Tables at a discounted price
• Wait to display certain Tickets or Tables till a specific date
• Encourage donors to purchase their Tickets and Tables quickly before the time limit runs out

Note that once the time limit has expired, the Tickets or Tables will automatically be removed from your Campaign Page.

Limited Quantity

Use quantity limits to:

• Make your Event appear exclusive
• Encourage donors to purchase their Tickets and Tables early, so they don’t miss out
• Enforce your venue’s occupancy limit
• Offer a select number of VIP Tickets and Tables

Note that once the quantity limit has been reached, the Tickets or Tables will still be visible on your Campaign Page, but the purchase option will no longer be enabled:

Custom Fields

Custom fields allow you to collect information from attendees. You can collect the same information from all attendees, add unique custom fields to each Ticket or Table option, and make each field either required or optional. Use custom fields to:

• Let donors opt into a marketing mailing list
• Require donors to agree to terms and conditions
• Allow donors to select their preferred size or color (if merch is included)
• Collect other data such as age, gender, dietary restrictions or preferences, etc.:

Create a Ticket

1. Go to Campaigns in the left menu.
2. If you have chosen a list view, click on the Campaign title. If you have chosen a grid view, click on the Campaign image.
3. Select Edit Campaign.
4. Go to Ticketing in the timeline at the top.
5. Scroll down to Add Tickets* and select Create a Ticket*.
6. To add multiple images, click on Upload images on the left and select your desired images:

7. To set a quantity limit, check the box next to Limit the quantity available for this Ticket* and enter the number available:

8. To add a custom field, scroll down to Choose the information to collect for this Ticket* and select Add custom field:

9. To set a time limit, click on More Options, check the box next to Set specific dates for the sale of this Ticket*, and choose the dates:

10. Select SAVE.

Create a Table

1. Go to Campaigns in the left menu.
2. If you have chosen a list view, click on the Campaign title. If you have chosen a grid view, click on the Campaign image.
3. Select Edit Campaign.
4. Go to Ticketing in the timeline at the top.
5. Scroll down to Add Tables* and select Create a Table*.
6. If a Table includes an existing Ticket type (e.g., if a Table includes 4 Seats), go to Does this Table include an existing Ticket type? and select the Ticket type in question:

This will ensure that Tables are included when the system calculates how many Tickets have been purchased.

7. To add multiple images, click on Upload images on the left and select your desired images:

8. To set a quantity limit, check the box next to Limit the quantity available for this Table* and enter the number available:

9. To add a custom field, scroll down to Choose the information to collect for this Table* and select Add custom field:

10. To set a time limit, click on More Options, check the box next to Set specific dates for the sale of this Table*, and choose the dates:

11. Select SAVE.

Good to Know

• If you’re selling many kinds of Tickets or Tables, you can sort them into categories so donors can easily find what they want. Learn more in How-to: Sort Campaign Items into Categories.

*Terminology may differ according to Campaign settings.