Follows Sarah’s journey through a charity gala event. Learn how RallyUp’s Galas & Events technology creates an enjoyable, efficient, and impactful fundraising experience. Connect donors to your cause while maximizing charitable contributions.
Sarah's checking her email when she sees an invitation to an upcoming gala for a global charity she supports. Sarah goes to the event page and buys a ticket. She pre-registers for the gala, saving her information and credit card number. She receives a confirmation email with her e-ticket that includes her guest number and a check-in QR code. When Sarah arrives at the gala, a volunteer scans her QR code. Since she pre-registered earlier, check-in is quick and easy. Inside the venue, monitors display information about the gala, including sponsors, a fundraising progress bar, a live donation feed, and information about fun Auction items or Raffle prizes she can win. Intrigued, Sarah decides to peruse the items up for bid. Sarah scans the QR code on an item she wants. She enters her bid in seconds and chooses to receive outbid notifications by text message. At the merch booth, she purchases Raffle entries and a t-shirt. A volunteer adds the purchases to her Event Balance so she can skip checkout and simply enjoy the evening. Before dinner, Sarah gets a notification letting her know she's been outbid on one of the Silent Auction items. She quickly updates her bid, appreciating that she can socialize and bid at leisure without being tied to a paper bid sheet. The dinner program includes a Live Display that highlights the specific needs they're fundraising for and the incredible Auction items and Raffle prizes donors can win. Excitement builds, and Sarah is eager to get started. An auctioneer takes the stage and starts auctioning off high value items one at a time. Spotters note the Guest Numbers on bidders' paddles and use them to enter bids. Sarah doesn't raise her paddle for the big ticket items, but it's thrilling to watch, especially when one item incites a bidding war and sells for twice its value. During the Fund-a-Need, monitors spotlight each fund and request a donation amount. When the emcee asks for two hundred fifty dollars to fund medical supplies for a village, Sarah raises her paddle and a volunteer notes her number. Instantly, she gets an email confirming her pledge of two hundred fifty dollars. The fundraising progress bar shows the charity meeting and then exceeding its goal. Sarah feels proud to be a part of this moment. Towards the end of the evening, Raffle and Silent Auction winners are drawn. To her surprise, Sarah wins a Caribbean cruise package. She receives an email when it's time to check out, letting her confirm all donations and purchases without having to wait in a checkout line. Sarah leaves impressed by how well-run and enjoyable the evening was. She feels connected to the cause and appreciated for the impact her contributions made.