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Galas & Events
Host spectacular fundraising galas and events smoothly with less staff, effort, and cost. Raise more and stress less at your next black-tie gala, golf tournament, or fun run.
Run fundraising event management software for nonprofits that will have your donors dancing with joy.
Start your live eventVideo: Galas & Events
The Best Fundraising Event Management for Nonprofits
Live Display
Ignite community and competitive spirit with real-time display of donations and activities
Event Balances
Let donors skip checkout lines with a single charge for all their purchases and donations
Paddle Raises
Capture excitement and donations with live Paddle Raises for Auctions and fund-a-needs
Speedy Check-in
Treat every donor like a VIP with instant check-in and personal SMS activity updates
All of rallyup’s amazing fundraising types
Multiply donations by adding any (or all) of RallyUp’s unrivaled suite of fundraising types
Why use RallyUp In-Person Fundraising Event Management?
You’ve got one night to get everything right and no time for trouble.
Take the time and tech multitasking out of running mass, high-end events like galas, golf tournaments or fun runs. RallyUp brings all professional-level tools together on one intuitive platform. No learning, no premium cost.
With a unique component, remote guests don’t just watch: they give. Attendees from anywhere can donate, bid, and participate just as often and easily as those in the room.
Professional results for in-person or hybrid Events. Fewer moving parts. Public impact.
Superior Fundraising & Event Management Software
Effortless logistics
Everything is intuitive, even if it’s your first time.
- Volunteers don’t need training
- Staff doesn’t need workarounds
- Donors don’t have to wait around
Increased revenue
Big nights (or days). Bigger giving.
- Giving with smart devices boosts proceeds by 30% to 200%
- Reduced operational overhead
- Diverse fundraising types drive more donations
Event organizers support
Reliable from start to finish.
- Enterprise-grade tools
- Live Events are tested, stable, and ready to perform. No surprises
- A premium experience without the premium workload
Happier, engaged donors
When giving feels seamless, donors stay engaged and give more.
- App-like mobile experience without downloads
- Instant gratification through live progress displays
- No more long lines for check-in and checkout
Sarah goes to a gala
Discover a donor’s awesome journey through fabulous black-tie gala organized on RallyUp.
View Infographic
Feature Deep Dive
Succeed in less time with fewer staff than using any other in-person event management software.
Live Display
Excitement in real time.
- Spotlight donations, auction items, and fundraising goals in real time
- Showcase progress on screens throughout your venue
- Show on monitors throughout your venue
- Build excitement in real-time
- Celebrate fundraising progress
- Spotlight fund-a-needs, auction items, raffles, and more
Paddle Raises
Bring fund-a-needs to life.
- Highlight donation levels or items
- Track contributions in real time
- Make pledges on behalf of donors as needed
- Works seamlessly with mobile giving
Live Auctions
Unified energy. Global presence.
- Run in-person and online bidding together, in real time
- Spotlight auction items
- Place bids on behalf of donors when needed
- Stream the auction to virtual guests
- Raises average auction revenue by 30% with mobile bidding
Silent Auctions
Silent bids. Loud results.
- Let guests bid privately on their phones at your event or online
- Give every item a shareable link and QR code
- Customize every item: photos, categories, starting bids, increments
- Track bids in real time and blend with Paddle Raises or a Live Auction
- Layer in Raffles, Storefront, Paddle Raises, and more
- Charge winners automatically
Event Balances
Pay in seconds.
- Guests can run up charges throughout the night
- Pay all at once via auto-charge or mobile checkout
- Donors get a unique ID (Guest Number) for easy lookup
- Organizers choose auto or manual checkout
- 90% of payments processed in under 1 minute
QR Code Express Check-In
No lines. No tension. Just walk in.
- Check guests in instantly with personalized QR codes
- No clipboards
- Cut down wait times and staffing needs
- Better experience for guests and volunteers
Tickets, Packages
Supports both the organizers and donors’ comfort.
- Simplify setup with customizable ticketing and registration
- Sell individual or grouped tickets (e.g., tables), pre-register donors to speed up check-in and payment
- Customize terminology to match your event vibe
Pre-registration
Better control for you.
- Donors sign up ahead of time, save their payment info, and skip the slowdowns
- Organizers can require pre-registration for some, all, or none of your activities
Flexible Checkout Options
You decide what works best.
- Automated Checkout: Charge balances automatically at event close
- Self-Checkout: Donors pay via email or mobile at their convenience
- Manual Checkout: Organizers complete transactions on behalf of guests
Built-In Livestreaming
Join the mission wherever you are.
- Offer gated access to stream-only guests with ticketed entry
- Works great for virtual-only or hybrid events
- App-like experience. No downloads needed
What Fundraisers Say About Our Event Management Tools
Seamless, Engaging, and Impactful — RallyUp Helped Us Give Back in a Big Way!
From start to finish, RallyUp provided a user-friendly, customizable, and visually engaging experience that energized our attendees and helped us raise meaningful support for our selected charity.
What stood out most was how intuitive the platform was, both for our team on the backend and for our attendees participating in the fundraising activities. The RallyUp support team was also fantastic. We’re already looking forward to using RallyUp again for future initiatives.
— Elizabeth S., Director of Events
Amazing Platform First Time User
RallyUp is amazing! I have never run a silent auction before or built a website like this and it was so user friendly and so easy to use! Everything from building the site to the support that I got from our Fundraising Specialist was incredible. She was able to answer every question that I had and hold my hand while I launched go Live! She was quick to answer every email with questions that I had and really made the whole process seamless. I 100% would recommend this site to anyone looking to build a silent auction site.
— Jackie J., PTSO Volunteer
Giving feels good and comes naturally when everything just works.
Start Your Live EventFrequently Asked Questions
The Live Display updates fundraising totals, bid activity, and donor contributions in real time. It also:
- Shows donation and bid feeds.
- Spotlights auction items or paddle raise asks.
- Thanks sponsors.
- Tracks progress with a fundraising thermometer.
It’s customizable and built to amplify urgency and engagement during the event.
Paddle raises (fund-a-need appeals) highlight specific needs (e.g., “$250 for medical kits”). Guests raise paddles with unique Guest Numbers or QR codes. Spotters scan them to log donations. These pledges instantly appear in the fundraising total and are added to the guest’s Event Balance.
Live auctions feature:
- High-value items spotlighted one-by-one.
- Paddle or QR code scanning to log winning bids.
- Real-time updates to Live Display.
Remote guests can engage and bid in real time just like in-person attendees.
Yes. RallyUp supports:
- Individual and group ticket sales.
- Customizable naming (e.g., “Packages” can be renamed to “Tables”).
- Pre-assigned seating options, meal choices, and bundle pricing.
Each donor is assigned a unique Guest Number or ID at pre-registration. All transactions (bids, donations, purchases) are linked to this ID. Organizers can:
- View individual and overall balances.
- Track progress on the Live Display.
- Automatically process or manually settle guest balances post-event.
Yes. Customization includes:
- Brand colors and logos on Live Display.
- Renaming ticket or package types.
- Personalized event pages and confirmation emails.
The platform supports consistent, branded experiences both online and onsite.
Payment is processed through stored credit card information collected during pre-registration or event check-in.
Yes. While designed to support large-scale galas, the flexibility and ease-of-use make it accessible for small to mid-size nonprofits as well. Features like mobile bidding, live auction tools, and auto-checkout scale up or down as needed.
Steps to set up your event:
- Create a Campaign: Set up tickets, fundraising options, and auction/raffle items.
- Enable Pre-Registration: Collect guest info and card details.
- Add Live Auction Items: Upload descriptions, images, and starting bids.
- Customize Branding: Adjust logos, colors, and page layout.
- Launch Promotions: Use social sharing and peer-to-peer tools.
- Test Galas & Events Tools: Confirm QR check-in, livestreaming, and display features are working before your event starts.
RallyUp’s built-in tools help mitigate issues:
- Manual bid/donation entry by volunteers.
- Self-service fallback for guests.
- Multiple checkout modes.
- Pre-testing is key; for complex needs, consult RallyUp’s support team for guidance or onsite support options.
Check-In Options:
- QR Code Check-In: Each guest has a unique QR code.
- Pre-Registered Info: Speeds up the line significantly.
Check-Out Options:
- Automated: Guests are charged automatically.
- Self-Checkout: Guests receive a link to pay.
- Manual: Volunteers assist as needed.
Guests pre-register by:
- Creating a RallyUp account.
- Saving payment methods.
- Receiving a confirmation email with their QR code and Guest Number.
This speeds up check-in and eliminates the need for manual payment entry during the event.
Yes. RallyUp includes built-in livestreaming that allows:
- Remote guests to join the gala virtually.
- Use of interactive features: donation buttons, trivia, and surveys.
- Gated access to livestream (if ticketed).
- Real-time paddle raises and bidding for virtual attendees.
Yes, RallyUp’s platform is designed to support every major ticketing and guest management need for gala events.
RallyUp’s platform is built for ease and accessibility, even for guests who are less tech-savvy:
- Paperless: While the default system issues e-tickets via email and uses QR codes for check-in, guests can also be checked in manually using name lookups on a tablet or guest list.
- Assistance: Volunteers with tablets can assist guests who may not have smartphones or QR codes ready. They can also manually add bids, purchases, or donations for these guests during the event.
- Fallback options: If a guest doesn’t pre-register or forgets their code, they can check in and pay onsite.
So, while RallyUp leverages modern tools, it never excludes attendees who prefer a more traditional experience.