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Home » Blog » Sarah Goes to a Black-Tie Gala: from Couch Scroll to a Night to Remember
gala fundraising event sarahs story

FundraisingDate: November 7, 2025 By Aleksandra Ugrenovic |5 min read

Sarah Goes to a Black-Tie Gala: from Couch Scroll to a Night to Remember

In this article

  • The Fundraiser Event Lead-up
  • Sarah Arrives at the Fundraising Event
  • Sarah Bids at the Fundraising Auction
  • Live Donation Display During the Fundraising Dinner
  • Live Donation Updates for Fundraising Events
  • Live Auctions for Fundraising Events
  • Instant Checkouts for Live Fundraising Auctions
  • Planning your own live fundraising event?

Sarah wasn’t planning on going to a black-tie gala.

She was curled up on the couch, half-watching a cooking show, thumbing through Facebook when Ashley’s post popped up: “Can’t wait for the gala! Only three months to go! Such a great cause!”

Her thumb hovered.

Fancy dress… charity… something different.

Without really planning to, she clicked through and bought her ticket then and there, three months before the big night.

The Fundraiser Event Lead-up

Live fundraising events and Galas by RallyUp offer multi channel promotion, group and individual ticketing, email confirmations, guest number and QR check-in codes.
Sarah sees a social media share about the black-tie gala and signs up.

Ticket? Done. Dinner choice? Picked. Allergies? Checked. Confirmation email, QR code, guest number? Sitting in her inbox before she even thought twice.

Huh. That was easy.

In the days before, little things trickled in. A text with event details. An email with parking tips, dress code reminders, and sneak peeks at the auction. A “Can’t wait!” message from Ashley.

It didn’t demand attention. But it sat there, in the back of Sarah’s mind.

Okay… maybe this will actually be fun.

And just like that, it was Saturday.

Sarah Arrives at the Fundraising Event

Eyes catch eyes 

At the door, volunteers greeted her with a scan and a smile. Badge, guest number, drink tickets, done. No waiting in line, no awkward check-in dance.

RallyUp's Live Fundraising Events include pre-registration, QR code check in and pre-assigned guest ID numbers
Sarah checks in with a quick QR scan, gets a badge, and instantly feels like she’s part of something extraordinary.

Well, that’s… surprisingly smooth. They were smart to have me pre-register when I got my ticket, Sarah thought. Payment method on file, everything already ready. I’m set for whatever comes.

She stepped inside as the music, the chatter, the soft clink of glasses washed over her as she took a slow breath.

Alright, this is nice.

Sarah Bids at the Fundraising Auction

Gala Fundraising Events with Mobile auction bidding, live auction and donation displays and event balance tracking
As Sarah mingles, bids, and buys, her donations are automatically added to her running event balance.

She drifted into the crowd, the room buzzing with soft energy.

Monitors flickered: live donations, Auction items, names flashing by. Sarah lingered near the silent Auction table, phone in hand when Ashley appeared beside her.

“Resort stay?” Ashley grinned, eyeing Sarah’s screen.

“Caught me,” Sarah smirked. “You?”

“Spa weekend,” Ashley laughed. “But don’t even think about outbidding me.”

Live Donation Display During the Fundraising Dinner

RallyUp's Live event management includes seating assignments, live display of fundraising progress, raffles and prizes, sponser support and text-to give.
Sarah takes her seat and excitement builds as she sees the live display donations adding up during the program

They laughed, drinks in hand, the kind of easy, quiet fun that doesn’t need to be forced. Sarah felt the corners of her mouth lift.

Yeah… this was a good idea.

The music softened. Lights dimmed. Plates were cleared, and Sarah found herself at the table, leaning in.

At her table, Sarah listened as speakers shared stories. No hard sell, no guilt, just people, moments, real things that mattered.

The fundraising thermometer glowed on the live display, stretched across big screens around the room. Sarah caught herself smiling as names popped up, each one nudging the total higher.

Look at all these people, just… giving.

Live Donation Updates for Fundraising Events

RallyUp's Live auction fundraisers allow guests to bid on their phones, show live and real-time bids and allows for virtual participation
The room comes alive with high-stakes bidding, paddle raises, and real-time progress updates: all managed effortlessly.

For once, it didn’t feel like noise. It felt like sitting in a room full of people rooting for something good.

One split-second decision

The emcee stepped up, the room holding a hush.

A call for $250 gifts to fund medical supplies. Sarah hadn’t planned to but there went her hand.

Yeah, I can do that.

Her phone buzzed: confirmation. Around her, the hum of the crowd softened into something like shared warmth, a wave of “we’re all in this.”

Last bids flew in, the raffle wrapped up, the winners’ names popped onto the screen. And there it was. Hers.

Live Auctions for Fundraising Events

Live fundraising events and event management software
Heartfelt giving moments inspire Sarah to support specific needs with a single paddle raise and an immediate confirmation.

Wait… no way.

Ashley bumped her shoulder, laughing, “Seriously?! Beginner’s luck!”

Checkout was a whisper. A link, a click – done. Sarah let out a slow breath, the kind you don’t notice you’re holding.

Ashley leaned over with a grin, her voice low and amused. “At any other gala, we’d still be stuck in line, heels off, waiting forever in line just to check out.”

Honestly… that was just fun.

Instant Checkouts for Live Fundraising Auctions

Live fundraising events with silent auctions, live winning bidder display, mobile payment and checkout options and automatic email receipts
Final bids, raffle excitement and instant checkouts ensure a smooth, high-energy conclusion.

After the noise 

Nobody tugged at her sleeve or tried to “convince” her.

Things just… flowed. The tech stayed invisible. The human parts stayed human. Giving felt natural, and being there felt easy.

And as Sarah slipped out into the night, shoes in hand, hair a little undone, one thought flickered through:

I’m really glad I came.

Planning your own live fundraising event?

Why not give RallyUp a go? Our fundraising event management software eliminates the hassle and tech overload of managing large-scale, high-end events like galas, golf tournaments, and fun runs. RallyUp combines all the professional-grade tools you need into one easy-to-use platform—no steep learning curve, no premium price tag. With our standout features, remote guests don’t just tune in—they take part. Whether donating, bidding, or joining the action, virtual attendees can engage just as seamlessly and frequently as those on-site.

Host spectacular fundraising galas and events smoothly with less staff, effort, and cost. Raise more and stress less at your next black-tie gala, golf tournament, or fun run.

Learn More
Start fundraising today the perfect way.
Let’s go!

About the Author

Aleksandra Ugrenovic

Aleksandra Ugrenovic is a former university professor turned senior marketing manager at RallyUp. She pairs liberal arts-cultivated storytelling with data-aware strategy to help nonprofits and brands create donor experiences that convert. Beyond strategy, she’s hands-on with conversion copywriting for key initiatives, partnering with product, sales, and customer teams to keep language human, on-brand, and outcomes-focused. She writes about campaign strategy and nonprofit marketing with a focus on clarity, empathy, and measurable outcomes.

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